HiveSync - Government Scheme Management
NCS & ECCE Management That Actually Works
Stop juggling spreadsheets and Hive exports. Import registrations, track NCS hours, reconcile claims, and stay compliant - all from one dashboard.
25% off your first 3 months · Setup support included
- NCS Hours Tracking
- ECCE Management
- Fuzzy Matching Import
- Reconciliation Alerts
The Government Scheme Headache
Manual data entry between Hive and your management system
Hours of duplicate work, transcription errors, and constant re-checking
NCS hours tracked in spreadsheets, not integrated with attendance
Over-claiming or under-claiming, revenue leakage, compliance risk
No early warning when ECCE eligibility changes or NCS awards expire
Sudden funding gaps, parent billing surprises, cash flow disruption
Reconciliation happens after the fact, not in real-time
Discover problems weeks later when harder to fix, potential clawbacks
Scheme Management Made Simple
From spreadsheet chaos to integrated compliance
Smart CSV Import with Fuzzy Matching
Export from Early Years Hive, import into CrecheHQ. Intelligent matching handles name variations and finds the right child even when spellings differ.
- Handles name variations
- Confidence scoring
- Review before apply
- Bulk import support
NCS Dashboard
Track all NCS programme registrations, weekly claims, and hours in one place. See awarded vs claimed hours, parental confirmation status, and upcoming renewals.
- Hours tracking dashboard
- Claim status overview
- Award expiry alerts
- Parent confirmation tracking
Reconciliation Engine
Compare CrecheHQ data against Hive exports to spot discrepancies. Catch mismatches in hours, rates, and registration status before they become problems.
- Data drift detection
- Missing registration alerts
- Hours mismatch warnings
- Discrepancy reports
HiveSync Questions Answered
What is Early Years Hive?
Early Years Hive is the Irish government's online portal for managing childcare subsidies including NCS (National Childcare Scheme) and ECCE (Early Childhood Care and Education). CrecheHQ's HiveSync module lets you import and manage Hive data.
How do you track NCS hours in Irish childcare?
CrecheHQ tracks NCS hours imported from Hive. The dashboard shows awarded hours, claimed hours, and remaining balance for each child's NCS registration.
What is a CHICK number in childcare?
A CHICK (Childcare Identifier for Children Key) number is a unique identifier assigned to each child in the Early Years Hive system. CrecheHQ stores CHICK numbers and uses them to match children when importing Hive data.
How often should creches reconcile with Early Years Hive?
Best practice is weekly reconciliation, especially for NCS claims. Import your latest Hive export into CrecheHQ to compare and catch issues before monthly claim deadlines.
What happens if NCS claimed hours exceed awarded hours?
CrecheHQ warns you when a child approaches their NCS hour limit. You can then contact parents about additional fees or check if their award needs updating in Hive.
How does fuzzy matching work for childcare imports?
When importing from Hive, CrecheHQ uses intelligent matching to find children even when names differ slightly (nicknames, spelling variations). Each match shows a confidence score so you can review before applying.
Ready to Simplify Scheme Management?
Stop fighting with spreadsheets. Let HiveSync do the heavy lifting
Create account25% off for your first 3 months