Switch to CrecheHQ
Switching childcare software
shouldn't be stressful
A guided setup wizard, AI-powered data import, and a system designed to be intuitive from day one. Most creches are live the same day.
Your migration timeline
Most creches are set up and live on the same day.
Sign up and complete the setup wizard
20 minCreate your account and follow the guided wizard — rooms, hours, fees, ECCE and NCS settings. Most creches finish in under 20 minutes.
Import your data
Same dayUpload a CSV or Excel from your current system. Our AI smart import detects children, families, and staff, maps your columns automatically, and calculates ECCE and NCS eligibility from dates of birth.
Set up your kiosk and go live
Same dayLink a tablet for attendance check-in, invite parents to the portal, and you are up and running. If you need a hand with kiosk setup or settings, we are a call away.
Follow-up call
Week 1We schedule a call after your first week to make sure everything is running smoothly and answer any questions from your team.
Everything you need to switch yourself
The setup wizard walks you through each step. No waiting on us — but we are here if you need a hand.
AI-powered data import
Upload a CSV or Excel export from your current system. Our smart import detects children, families, and staff automatically, maps your columns, and flags anything that needs attention.
- Auto-detects entity types
- AI column mapping
- Handles messy or incomplete data
- Review before confirming
ECCE and NCS auto-configuration
Eligibility is calculated automatically from each child’s date of birth. Capitation rates and NCS bands are set up as part of the wizard so claims continue without interruption.
- Eligibility from date of birth
- Capitation rates pre-configured
- NCS band levels set automatically
- No gap in scheme claims
Kiosk, invoicing, and parent portal
Link a tablet for attendance, set up your fee structure, and invite parents to the portal — all from the setup wizard. Invoicing starts clean from your switchover date.
- Attendance kiosk in minutes
- Fee tables and invoicing ready
- Parent portal invitations
- Staff accounts and permissions
Common questions about switching
Straight answers to the things people worry about.
What if our exported data is messy?
We work with what you have. If your export is incomplete or in an unusual format, we clean and map the data during import. You review and approve before anything goes live.
How does the parallel run work?
Both your old system and CrecheHQ run simultaneously. Your team gets comfortable with CrecheHQ while the old system stays active as a safety net. You decide when to switch.
What do parents see during the changeover?
Parents get a clear communication about the move and an invitation to the CrecheHQ parent portal. We provide a message template you can personalise. There is no gap in access.
What happens to invoices already issued?
Previously issued invoices stay with your old system. CrecheHQ starts fresh from the switchover date. We can import invoice history for reference if needed.
Who owns each step of the migration?
You own the decision to switch and the communication to parents. We own the data import, system configuration, staff training, and go-live support. Nothing happens without your approval.
Your data stays safe throughout
ECCE records preserved
Eligibility dates and capitation data transfer cleanly for Pobal reporting.
NCS eligibility maintained
Band levels and subsidy calculations carry over with no gap in claims.
Tusla compliance uninterrupted
Attendance records and ratios continue without disruption during migration.
EU-hosted and GDPR-conscious
All data is hosted within the EU and handled with GDPR-conscious processes.
Parent portal access throughout
Parents receive portal invitations as part of the switchover with no access gap.
Full data export available
Your data is always yours. Export at any time, no lock-in.
Still on the fence?
Software designed for another market
International platforms adapted for Ireland often get ECCE and NCS workflows wrong. You end up working around the software instead of with it.
Manual scheme administration
If your current system does not automate ECCE capitation or NCS eligibility, you are spending hours on work that should take minutes.
No offline fallback
When WiFi drops at drop-off time, you need attendance to keep working. Most platforms simply stop.
Support that does not understand your regulations
When you have a question about Pobal returns or Tusla compliance, you need someone who understands the Irish system — not a generic help desk.
Migration questions
Ready to make the switch?
Talk to us about migrating to CrecheHQ. We will walk you through exactly how it works for your creche.
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