Childcare Management Software for Ireland
Run your crèche,
not your paperwork
One platform built for Irish providers — ECCE and NCS subsidies calculated automatically, Tusla ratios monitored live, and invoices parents can pay online.
25% off for your first 3 months
Running a creche is hard enough
Your software should not make it harder. Sound familiar?
This is what your day looks like on CrecheHQ
Real screens — exactly what your team will use every day.
Invoicing & Payments
Invoices that do the subsidy maths for you
ECCE and NCS deductions appear on every invoice as clear line items — calculated automatically from each child’s funding. Parents pay online by card or SEPA, part-payments are tracked to the cent, and you always know exactly what is still to be paid.
- Automatic ECCE & NCS deductions on every invoice
- Online payments via Stripe — card and SEPA direct debit
- Sibling discounts, credits, and part-payments handled
Live Room Ratios
See every room’s Tusla ratio — live
As children and staff check in and out, CrecheHQ recalculates each room’s staff-to-child ratio in real time against the Tusla schedule for its age group. If a room goes over ratio, you see it the moment it happens — not at the next inspection.
- Room-by-room PASS / FAIL against Tusla ratio rules
- Instant over-ratio alerts as the day changes
- Move staff between rooms and watch ratios update live
HiveSync
Your Hive exports, reconciled for you
Import your ECCE and NCS registrations straight from the Early Years Hive. Smart name-matching links every row to the right child, and reconciliation flags missing registrations, hours drift, and expiring awards before they become clawbacks.
- Import ECCE & NCS registrations from Hive CSV exports
- Fuzzy name-matching — each spelling fixed only once
- Drift and expiry alerts before claim deadlines
Staff, Leave & Rosters
Staffing that protects your ratios
Plan the week room by room, with every draft checked against Tusla ratios, person-in-charge cover, and first-aid certs before you publish. Leave requests arrive with a staffing-impact flag, so you see the gap before you approve it.
- Weekly roster with an automatic coverage check
- Leave approvals flag the staffing impact first
- Balances, certs, and history — inspection ready
School runs, tracked
Digital manifests with GPS-confirmed drop-offs. Every child accounted for on every run.
Learn more
Team chat that stays at work
Room channels created automatically. No more work messages on personal phones — and a GDPR-safe record.
Learn more
Waitlist to enrolled
A public application form feeds one pipeline: score, offer, take deposits, and enrol — with ECCE cohorts built in.
Learn moreWe used to spend hours on attendance and admin every week. Now the kiosk handles sign-ins automatically, reports are ready when we need them, and I can keep an eye on the business without always being onsite. It has genuinely taken pressure off.
Sean
Owner, Kiddies Choice Creche · Celbridge
Built different, on purpose
The numbers that matter before you ever sign up.
Live in three steps
Data import, migration help, and staff training are all included. No setup fees.
Book a demo
See CrecheHQ with a creche like yours — your room structure, your funding mix, your questions answered by an Irish team.
We set you up
A guided 20-minute wizard, help importing your children, families, and ECCE/NCS registrations, and training for your staff — all included.
Go live
Parents tap in at the kiosk, invoices go out with the subsidies already deducted, and your ratios are on screen from day one.
The Platform Irish Childcare Has Been Waiting For
Every feature has been designed specifically for Irish childcare providers. This is not an adapted international product - it is built from the ground up for you.
"Built by a creche owner who got tired of spreadsheets and sticky notes"
ECCE & NCS Native
Automatic subsidy calculations with Hive import and reconciliation.
Tusla Aware
Staff-to-child ratio tracking per room and attendance records.
Local Support
An Irish team who understand your regulations and speak your language.
Questions creche owners ask us
Straight answers — and a real person on the other end if you have more.
Does CrecheHQ handle ECCE and NCS subsidies?
Yes. ECCE and NCS deductions are calculated automatically and shown as line items on every invoice. You can import registrations from the Early Years Hive, track NCS hours against awards, and export Pobal-ready reports.
Does the check-in kiosk work without internet?
Yes — the attendance kiosk is 100% offline-capable. Parents and staff keep checking in when the WiFi drops, and everything syncs automatically once you are back online.
How much does CrecheHQ cost?
Plans start at €49/month including 15 children, then €2 per additional child, capped at €199/month. No setup fees, no long contracts — and 25% off your first 3 months.
How long does it take to get set up?
The guided setup wizard takes about 20 minutes. We help you import your children, families, and funding registrations, and train your staff — most creches go live within days, not weeks.
Can parents pay online?
Yes. Every invoice can carry a secure online payment link — parents pay by card or SEPA direct debit via Stripe, and payments reconcile against invoices automatically.
Where is our data stored?
All data is hosted in the EU, encrypted, and handled in line with GDPR. CrecheHQ is an Irish company and children’s data protection is designed in from the start.
Built for the Irish early years ecosystem
CrecheHQ is designed around the schemes, frameworks, and agencies Irish providers work with every day.
Ready to Transform Your Centre?
Get started with CrecheHQ and enjoy 25% off for your first 3 months.
25% off for your first 3 months