Childcare Invoice Software for Irish Providers
From scheme deductions to a clear family balance
Family-based invoicing with ECCE/NCS deductions, clear PDF breakdowns and payment tracking. Enable card and SEPA collection through Stripe, or record offline payments.
25% off your first 3 months · Setup support included
- Family-Based Invoicing
- Automatic ECCE/NCS Deductions
- Online Stripe Payments
- Professional PDF Invoices
The Invoicing Nightmare Every Childcare Provider Knows
Manually calculating fees for siblings, ECCE weeks, NCS subsidies, and discounts
Repeated calculations and disconnected records make it harder to explain balances and spot mistakes
Chasing parents for payments via phone, email, and text
Awkward conversations, delayed cash flow, and hours wasted on payment follow-ups instead of childcare
Juggling Word docs, Excel sheets, and PDFs for invoices
Inconsistent invoice formatting, missing payment records, and no audit trail when questions arise
Parents asking "Why am I being charged this much?" without clear breakdowns
Endless back-and-forth explanations eating into your day, eroding parent satisfaction
Your Invoicing Autopilot
From scheme records to clear family invoices
Intelligent Family Invoicing
One invoice per family, automatically combining siblings with sibling discounts, ECCE/NCS deductions, and pro-rated fees. The system does the math.
- Automatic family grouping (same address/parent)
- Sibling discounts applied automatically
- ECCE/NCS weeks deducted from totals
- Pro-rated fees for mid-month joins
Online Payments via Stripe
With Stripe configured, parents can pay by card or SEPA Direct Debit. Payments reconcile against invoices; bank transfers and other offline payments can be recorded separately.
- Secure Stripe payment links on every invoice
- Automatic payment matching to invoices
- Instant email confirmations to parents
- Payment history visible 24/7 in parent portal
Beautiful, Compliant PDFs
Professional PDF invoices with your logo, itemized breakdowns, ECCE/NCS line items, and payment instructions. Download or email instantly.
- Branded PDFs with your logo and colors
- Itemized fee breakdowns (hours, rates, subsidies)
- ECCE/NCS deduction transparency
- One-click email to parents or download
Invoicing Questions Answered
How does family-based invoicing work?
The system detects siblings (children with the same parent or address) and combines them into a single invoice. Sibling discounts, ECCE weeks, and NCS subsidies are calculated automatically. Parents get one clear invoice showing all children and total amount due.
Can I customize invoice templates?
Yes. You can upload your logo, set custom colors, add payment terms, and include bank details for manual transfers. Every invoice reflects your brand.
What payment methods do you support?
With Stripe configured, parents can pay by card or SEPA Direct Debit. You can also record bank transfers and other offline payments against invoices. Processing charges are separate from the subscription.
How do ECCE and NCS deductions appear on invoices?
Each invoice shows a clear line item for ECCE weeks used and NCS subsidies applied. Parents see the full fee, the deduction, and the net amount due. This transparency eliminates confusion and payment disputes.
Can I generate historical invoices or correct mistakes?
Yes. You can regenerate any invoice for any period, make corrections, and issue credit notes. The system maintains a full audit trail of all invoice versions and changes.
Complete Financial Management
Invoicing integrates seamlessly with compliance and payments
Ready to Automate Your Invoicing?
Bring your family invoices, funding deductions and payment records together
Create account25% off for your first 3 months